Office 클라이언트 응용 프로그램에 게시된 링크 설정법

출처 : http://grounding.co.za/blogs/neil/archive/2008/05/25/creating-new-shortcuts-for-ms-office-2007-to-sharepoint.aspx

 

Creating New shortcuts for MS Office 2007 to Sharepoint

One of the biggest problems that end-users of Sharepoint face, is the ability to gain access to the correct site in Sharepoint to save the information too. There are various ways in which to do this:

• Create a new network place under "My Network Places" that acts as a mapped drive.
• Add favourites to Internet Explorer to remind the users of where these site are located.
• Change the default save location of MS Office 2007 to permanently look at "My Site" on Sharepoint.

Unfortunately all of these solutions have there individual problems and challenges and therefore none of them form an adequate solution for the user. Fortunately Microsoft created a solution to this problem in the SSP of MOSS that not many people are aware of. This is done by publishing the shortcuts directly from Sharepoint onto the users desktop.

This can be done by navigating to the SSP using the Sharepoint Admin Console and then selecting the link called: "Publish links to Office client applications".

A list will then be made available that will allow you to define as many shortcuts to Sharepoint content as you like. New items can be created by selecting the "New" option from the menu.

There are a number of options that can be configured on this page:

1. Define the URL that will point to the content in Sharepoint
2. Descriptive name that will be used to refer to this location.
3. The Type allows you to define what object in Sharepoint the Link is referring too.
4. The target audience that will have the ability to see this shortcut.

Once all the options have been completed and committed the link will display in the list.

At this point we can check if the solution worked by opening one of the MS Office applications like "Word" and attempt to save a document.

You will notice that on the navigation bar on the left there is an option called "My Sharepoint Sites" and by selecting this option all the shortcuts are displayed in the main viewing pane. Selecting the shortcut will then open up the Sharepoint location as defined in the link.

I have had some problems in the past getting this link to appear and will therefore provide some tips:

• It sometimes takes some time for these links to be published, so be patient
• You can speed up the process by having the user navigate to their "My Site"
• If this process does not happen automatically the links can be setup manually on the users machine.

The shortcuts are stored on the users machine as indicated in the images above: "C:\Documents and Settings\<User Account>\Local Settings\Application Data\Microsoft\Office\My Sharepoint Sites". A new shortcut can be manually created by dragging and dropping from "My Network Places".

I hope you have found this information useful as I have found that it makes a big difference to the user experience with MS Office 2007 and Sharepoint.